Step-by-Step Implementation Guide
Confirm Company Registration & Tax Clearance
Before applying for an EXIM code, your entity must be registered as a private limited firm, proprietorship, or partnership with an active PAN/VAT registration and an up-to-date tax clearance certificate from your tax office.
Procuring a Commercial Bank Guarantee or Cash Deposit
The Department of Customs requires a bank guarantee (typically Rs 3,00,000 for standard commercial importers) issued by a licensed Class-A commercial bank in Nepal, valid for at least one fiscal year.
Online Application on the Department of Customs Portal
Visit customs.gov.np and navigate to the EXIM portal. Upload scanned copies of the OCR certificate, PAN/VAT card, tax clearance, lease agreement, director citizenship/photos, and bank guarantee letter.
Opening Letter of Credit (LC) or Telegraphic Transfer (TT)
For importing goods from India, China, or third countries, submit proforma invoices to your commercial bank along with your 13-digit EXIM code to issue an import LC or execute TT payments according to NRB foreign exchange circulars.
Landed Cost Valuation in KhataIN Purchasing & Inventory
Importing involves multiple overheads: invoice purchase price, international freight, marine insurance, customs duty, and port demurrage. KhataIN Purchasing automatically apportions these landed costs across your inventory batches so your profit margins remain true.
Frequently Asked Questions (Nepal Context)
Q: Is an EXIM code mandatory for all imports into Nepal?
Yes, commercial imports requiring customs clearance at dry ports (Birgunj, Tatopani, Rasuwagadhi, Bhairahawa, Biratnagar, Tribhuvan International Airport) require a valid EXIM code linked to your PAN.
Q: How often does an EXIM code need to be renewed?
EXIM codes must be renewed annually within each Nepali fiscal year by submitting the updated fiscal year tax clearance and extended bank guarantee.